2025 KRPA Conference and Trade Show Terms and Conditions

Statement of Liability

KRPA and sponsors of the Annual Conference claim no liability for the acts of any exhibitors at or for this meeting, or for the safety of any attendee while in transit to or from this event. KRPA and sponsors of this function shall not be liable for any delays or failure in performance or interruptions of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of the organization including but not limited to, acts of God, acts of public enemy, war, accidents, fires, electrical, mechanical, or structural failures or breakdowns, strikes, labor disputes, postal delays, explosions, governmental order or regulations.

Recognizing the nature of socials and other receptions and the potential for alcohol abuse at conferences, all KRPA sponsored events will offer non-alcoholic drinks. No alcohol will be served to anyone under the age of 21. Conference participants are responsible for their own well-being and neither KRPA nor sponsors will be held accountable for any events or occurrences resulting from excessive drinking, recklessness or negligence on the part of any conference participant.

KRPA and attendees of this function, under the terms of registration, agree to defend, indemnify and hold harmless each other, to include officers, employees and agents from and against any and all liabilities, loss, claims, expense, actions, or causes of action, arising out of or resulting from any act taken or committed by the attendees or organizers of this function or any third party except for the willful misconduct or gross negligence of the other party. Furthermore, attendees and guests participating in optional tours or off-site activities, tours or sessions that may include/allow participation in physical, strenuous or dangerous activities that could create the potential for serious injury or death acknowledge that participation is voluntary and is done at the participants own risk.

Conference Host Facility Rules and Regulations

Attendees, under the terms of registration, agree to abide by and follow all rules, regulations, policies and procedures, as well as direction and guidance given by officials of the host facility. This includes all COVID protocols in place at the time of the event. If you do not abide by these guidelines, you will be asked to leave the premises and will not receive a refund.

Refunds/Cancellations Conference Attendees cancellations received by December 31st are entitled to a 100% refund for those that paid by check, and 96% for those paid by credit card. Cancellations received between January 1st - 5th will receive a 70% refund if paid by check, and a 66% refund if paid by credit card. No refunds will be given after January 5th. Substitutions are allowed. All refund requests must be in writing to Erika Devore.

Commercially Impracticable

KRPA will not be held liable for its failure to perform obligations under this Agreement if such failure is due to any event or condition not existing as of the date of this Agreement, not reasonably foreseeable as of such date, and not within is reasonable control (each, Commercially Impracticable), which prevents such Party from performing any obligation hereunder, but only to the extent and only for the period that such performance is so prevented by the Force Majeure Event. Commercially Impracticable Events may include, but not limited to riot; war; acts of terror; fire; flood; hurricane; typhoon; earthquake; epidemic embargo; acts of God; or acts of government. Refunds will not be available for any reason that is not covered under the Association’s insurance policy.

Photographs/Videos

Any photos or videos taken during KRPA-sanctioned events may be used by KRPA for promotional use (i.e., brochures, association publications, web-based mediums – blogs, websites, e-newsletters). Please notify staff if you object to being photographed, we appreciate your consent of use.

By registering for myself and/or others, I/we hereby grant KRPA, its contractors, affiliates and employees permission to the rights of my image, likeness and sound of my voice as recorded by video or photography, without payment or any other consideration. I understand that my image may be edited, copied, exhibited, published or distributed. I waive the right to inspect or approve the finished product wherein my likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to the use of my image or recording. I also understand that this material may be used in diverse settings within an unrestricted geographic area.

Badges

Conference attendees are reminded that it is REQUIRED to wear your badge at all times during conference hours, sessions and events. This allows you uncomplicated access to all conference events allowed by your registration package. However, please remember to remove your badge when you are outside of the KRPA events.

Conference Etiquette

To make the conference experience an enjoyable event for all attendees, we ask that you please keep the following in mind: As a courtesy to our speakers, please refrain from the use of cell phones during presentations, and keep in mind that participants of this conference are in attendance to learn. Therefore, in consideration of all attendees we ask that you please take any conversations that are unrelated to the program outside session rooms.

Code of Conduct Statement

Attendees, presenters, vendors and staff at KRPA events are expected to conduct themselves at all times in a courteous, professional and respectful manner, refraining from language and actions that might bring discredit upon themselves, their agencies and KRPA, and are expected to comply with instructions from KRPA and venue staff members. Such conduct includes, but is not limited to, actions disrupting the businesslike atmosphere, harassment, discrimination, inappropriate language, failing to comply with all local, state, and federal laws, and activities that endanger self and others. Attendees, presenters and vendors who do not comply with this code of conduct at any event may be removed from said event and barred from attending all future KRPA sponsored or co-sponsored events.

Communicable Disease Protocols

KRPA is working closely with the host hotel to ensure all attendees a safe environment. To keep risk of spreading disease to a minimum, anyone attending the conference must be responsible for their personal being. The KRPA conference planning committee will decide on the proper protocols in December 2023 and will be sent to all attendees prior to January 30, 2024. Any attendee not following protocols will be removed from the event and will not receive a refund - no exceptions